MAINTENANCE RECORDSRun the board.
Run the board.
Keep the history.
Work orders move across a live board as they progress — and every move is appended to the unit’s permanent record. Nothing gets quietly closed and forgotten.
#WO-1042RESOLVED
Kitchen faucet leak
Unit 4B · Halcyon Plumbing · $85.00
06-07 · reported
Leak reported by resident
06-09 · resolved
Cartridge replaced · $85.00
120+
work orders/month, typical mid-size portfolio
3 days
median time from report to resolved
100%
of status changes kept on the record
LIVE WORK ORDER BOARD
click “advance →” on any cardAdvance a card — watch it move and get recorded
Open3
#WO-1063REPORTED
Lobby entry light out
Common · Lobby · In-house
$30.00
#WO-1070ASSIGNED
Dishwasher won't drain
Unit 7C · Ace Appliance
$160.00
#WO-1081REPORTED
Window seal failing
Unit 1B · GlassWorks
$120.00
In progress2
#WO-1051IN PROGRESS
HVAC not cooling
Unit 2A · Cool Air Co
$240.00
#WO-1074IN PROGRESS
Hallway paint touch-up
Common · 3F · In-house
$45.00
Resolved1
#WO-1042RESOLVED
Kitchen faucet leak
Unit 4B · Halcyon Plumbing
$85.00✓ on record
LIFECYCLEReported→Assigned→In progress→Resolved
ANATOMY OF A WORK ORDER
Everything a repair needs to be provable
Who reported it, who was assigned, what it cost, and every status it passed through — captured once and pinned to the unit, so the record answers the question before anyone has to ask.
#WO-1051IN PROGRESS
reported byResident · in-app request
assigned toCool Air Co (external vendor)
statusIn progress · diagnosing compressor
cost to date$240.00 (parts + labor)
pinned toUnit 2A · timeline #RT-2A
ON SITE
The crew does the work — the record does the remembering
ON THE JOB
Put your rent roll on a ledger you can prove
See charges, payments and reconciliation on your own units in a private demo — self-hosted or managed.
auto-reconciled · confirmation IDs · originals retained